JSS3 Business Studies Lesson Note on Office Procedure II

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Topic: OFFICE PROCEDURE:

CONTENT:

(i) Meaning of store and types of goods in the store.

(Ii) Store records: meaning of store records and types of store records.

(iii) Importance of store record.

(v) Procedures for Store Procurement.

(vi) Stock taking:- Meaning and importance.

Sub-Topic 1: MEANING OF STORE

Meaning of store

A store is a place where goods are kept for future use. The goods here may be raw materials, spare parts, tools, semi-finished goods or finished goods

STORE RECORDS

Store records are documents that help an organization to determine the quantity of goods available in the store. They also help the organization to know the materials that have been issued out or used and those that have not been used. The stock department is responsible for safe keeping of the stock of either raw materials or finished goods.

Types of store records

A number of documents used in the stock department include:

1. Stores requisition form
2. Stock card
3. Purchase requisition form
4. Delivery Note
5. Gate pass

Stock requisition form

The form is used when collecting goods from the store. Any department within the organization, which requires any goods from the store, will normally complete the stock requisition form.

STOCK REQUISITION FORM

Item	Details	Number Required	Quantity

 

…………………..                                                                      ……………………

Authorised Signature                                                        Above items supplied by me

……………………………                                                    …………………………………

Section                                                                                               Above items received by me

Stock card/Bin card

A stock card is prepared for each item of material. The stock card shows how the material is being issued out from the store and the quantity being put into stock. The stock card also shows the date on which an item was issued out, the requisition form number, the department which made the request and the balance in stock.

STORE CARD

Name of item______________                          Item ref No_______________

Form No___________

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