JSS2 Third Term Business Studies Lesson Note – Memorandum/E-mail

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WEEK  9.

Memorandum/e-mail: (a) memorandum (1) meaning (ii) features (iii)format(b)e-mail (i) definition (ii)features (iii)format

Meaning of memorandum: Memorandum is also known as memo. It is the correspondence or messages exchanged by people in the same organization for example, the principal of the school can send a memo to all the teachers to pass information.

Unlike letters, memos have no salutation and no complimentary close. Depending on the length of the message, a memo could be typed on half sheets or full sheets. Many organizations now use standard memo forms containing the key words such as To, From and Date.

FEATURES OF MEMORANDUM

1 Memo Heading: A memo heading includes the name or designation of the person; the memo is being sent to (TO). who the memo is from (FROM)? the date the memo is being sent (DATE) and what the memo is about. (SUBJECT).

All lines of the heading should begin at the left margin and align (line up). You should double space in between the parts of the heading. Also, you should TAB as follows;

1 Tab twice after typing TO; to key the name.

2 Tab once after typing FROM; to key the name.

3 Tab once after typing DATE; to key the subject. The subject information should be in ALL CAPS

Body of the Memo

The paragraphs of the memo should begin at the left margin and be in single line spacing in between paragraphs.

NAME /INITIAL

A double space should be left below the body of the memo to key in the name or initial of the writer.

ATTACHMENT / ENCLOSURE

If another document is attached to a memo, the word ‘Attachment ‘is keyed at the left margin, after leaving a double spacing below the reference name or designation. If a document accompanies the memo, but is not attached to it, type the word Enclosure ‘.

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