JSS1 First Term Business Studies Lesson Note – The Office

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WEEK 2

THE OFFICE

CONTENT:

• The Meaning and Types of Office
• Functions of an office
• The Different Office Departments in an Organization

Meaning of Offices

An office is defined as a room set aside in an organization for all clerical activities.  An office can also be defined as a place where the planning and organization in connection with the production and distribution of goods and services are done. Examples of offices are the principal’s office, Banks, Restaurant, Shops etc.   In the Principal’s office, records of both students and staff are kept.

 Types of Office

There are two types of office namely- a small office and a large office.

 A SMALL OFFICE

A small office is usually found in a small organization because the volume of clerical activities is small.  A small office usually has one to ten clerical workers.  Example of small office are a trader’s shop, the Principal office Patent Medicine shop etc. 

ADVANTAGES OF A SMALL OFFICE

1. The workers perform a wide variety of duties thereby reducing monotony of work and idle time.
2. It assists workers to learn more of office skills.
3. Workers are able to learn more about the activities within the whole business.
4. The workers enjoy a close relationship with their employers, customers and suppliers.

DISADVANTAGES OF A SMALL OFFICE

1. There is absence of division of labour and specialization.
2. There is little or no staff welfare.
3. Enough office aids such as photocopier, telex etc are not usually provided.
4. There may be no opportunity for the employee to further his career.

A LARGE OFFICE

A Large Office is usually found in big organizations with many clerical staff.  Examples of large offices are Banks, Airports, Hospitals, Railway station etc.  It has more than ten people working in it.  In a large office, work is divided among many clerical staff.

ADVANTAGES OF LARGE OFFICE

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